The Exceptional Rodeo (“we,” “us,” or “our”) operates ExceptionalRodeo.com (the “Site”), which we use to manage registration for the Exceptional Rodeo, an event for special needs students and the teachers, para-aids, volunteers, drivers, and family members who accompany them. This Privacy Policy explains what information we collect through the Site, how we use it, and the choices you have.
By using the Site and submitting a registration, you agree to the terms of this Privacy Policy.
Information We Collect
When you complete a registration on the Site, we collect:
● Contact and identifying information for registering adults — teachers, para-aids, volunteers, drivers, and parents/family members (such as name, role, school or organization, phone number, and email address).
● Information about each registered student (such as name, age or grade, and school or class).
● The date and time each registration is submitted, which we use to process entries in the order received.
We do not collect payment information, upload documents, or signatures through the Site.
We also automatically collect some standard technical information when you visit the Site, such as your browser type and general usage data, through cookies and basic analytics tools (see “Cookies and Analytics” below).
How We Use Information
We use the information collected through the Site to:
● Process and confirm registrations for the Exceptional Rodeo.
● Track registration order and manage entry capacity and any waitlist.
● Communicate with registering adults about the event (confirmations, schedules, updates, or changes).
● Keep records needed to plan and safely run the event.
● Maintain and improve the Site.
Information About Students
We only collect information about students from the teacher, school staff member, or parent/family member who submits the registration on the student’s behalf — students do not submit information directly through the Site. Student information is used solely to register students for the event, plan appropriately for their participation, and communicate with the registering adult. We do not use student information for marketing and do not knowingly allow students to submit personal information themselves.
How We Share Information
We do not sell registration information. We may share information collected through the Site with:
● Event organizers, staff, and volunteers who need it to plan and run the Exceptional Rodeo.
● Service providers who help us operate the Site or process registrations (for example, our website or form hosting provider), solely to help us provide those services.
● Others, if required by law or to protect the safety of participants.
We do not share registration information with third parties for their own marketing purposes.
Cookies and Analytics
Like most websites, the Site may use cookies and similar technologies for basic functionality, and may use standard analytics tools (such as Google Analytics) to understand overall site traffic and usage. This information is generally aggregated and is not used to individually track visitors for advertising purposes. You can control or disable cookies through your browser settings; some parts of the Site may not function as intended if cookies are disabled.
Data Retention
We retain registration information for as long as reasonably needed to plan and run the event, maintain records, and comply with our own record keeping needs. If you would like us to delete information we hold about you or a student you registered, contact us using the information below.
Data Security
We use reasonable measures to protect the information submitted through the Site. However, no method of transmission or storage over the internet is completely secure, and we cannot guarantee absolute security.
Your Choices
If you would like to review, correct, or request deletion of information submitted through the Site, or have questions about how your information (or your student’s information) is used, contact us at the email address below.
Children’s Privacy
The Site is intended for use by adults — teachers, school staff, volunteers, and parents/family members — registering students for the event. It is not directed at children, and we do not knowingly collect personal information directly from children through the Site.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
Contact Us
If you have questions about this Privacy Policy or how we handle your information, contact us at:
The Exceptional Rodeo
Barbara Magana Robertson
4310 Hwy. 36 South, Rosenberg, TX 77471
entries@exceptionalrodeo.com